the Month - March, 2021
Physical Condition of the Premises
Source: Property Management & Managing
By: Robert C. Kyle & Floyd M. Baird, RPA/SMA
thorough inspection of the building’s exterior, common
interior areas and equipment will provide the property
manager with the additional data necessary to calculate
maintenance and operating cost for the upcoming year.
inspection should alert the property manager to any major
repairs that have been deferred by the previous owner or
manager. The masonry, windows, eaves and trim, roof,
porches, grounds, parking area, fire escapes and any other
common areas must be scrutinized for defects that require
immediate attention and capital outlay.
halls, basement, laundry rooms, boiler rooms and other
common interior areas should be checked.
Redecorating or replacement expenses should be estimated,
along with expenses for personnel required to satisfy the
routine housekeeping and maintenance.
tour of the building’s machinery, equipment and amenities
will disclose their condition and age, need for major
repairs and amount of personnel and supplies required to
keep them operating efficiently. The physical
inventory will also reveal areas of deferred maintenance
and curable obsolescence. It should show compliance
with building codes.
Watch for Health
and safety hazards. The manager should always find
out if any lead paint, asbestos, underground storage
tanks, radon or other safety or environmental dangers are
present, particularly in buildings constructed prior to
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